Job Code 24-23

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Operations Department plays an integral part in the continued success and future vision of the Vancouver Airport Authority.

Position overview 

Are you independent, diligent, proactive, and fun?We have a full-time, permanent opportunity for an Administrative Assistant in the Operations Department. Reporting to the Director, Operational Excellence and Improvement and supporting four Directors on our Operations Team, this role is responsible for managing schedules, meetings, communications, and reporting; tracking budgets and processing invoices; making travel arrangements; and, providing support for meetings.

Key responsibilities include:  

  • Manage and provide administrative support for Operations Directors in areas including, but not limited to budget management, contract management, business plan reporting, and record keeping.
  • Managing calendars, voicemail, and e-mail accounts.
  • Coordinating meeting materials including compiling presentations.
  • Scheduling, coordinating, and arranging on-site and off-site meetings, including facilities, equipment, and catering.
  • Taking detailed meeting minutes.
  • Making travel arrangements.
  • Posting items to the employee intranet site (ourYVR) including videos, documents, updates, weblinks, as required.
  • Utilizing Maximo, a data hub and various other tools to construct and disseminate departmental Key Performance Indicators.

Key qualifications include:

  • Two years’ recent, related experience in administration, accounting, communications, or public relations.
  • Experience tracking and administering budgets within an ERM framework such as Maximo, Oracle or other business intelligence reporting platform
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, and Word)
  • Experience with MS Dynamics 365 or other Customer Relationship Management software solutions
  • Ability to prioritize and manage multiple tasks with a willingness to work under pressure to meet deadlines
  • Strong organizational ability.
  • Excellent written and verbal communication skills.

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.

Salary Range : $56,911 to $74,375 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications, and internal equity.

Apply online at https://careers.yvr.ca/job/vancouver/administrative-assistant-operations/38253/60992779168