Are you independent, diligent, proactive, and fun?

We have a full-time, permanent opportunity for an Administrative Assistant in the External Affairs Department. Reporting to the Director, Government Relations, this role will be responsible managing schedules, meetings and communications; invoicing and budgets; and providing meeting support around powerpoint presentations and reporting.

Key responsibilities include:

  • Manage and provide administrative support for the Director in areas including, but not limited to: manage calendar, schedule meetings and travel arrangements, invoice processing, department inventory and purchases, document filing (electronic and hard copies)
  • Coordinate internal and offsite meetings, through liaising with internal and external stakeholders, including arrangement of equipment and catering (if required), and securing training facilities and accommodations
  • Create and prepare correspondence, such as PowerPoint presentations, reports, agendas, and letters/email
  • Assist the team in providing suppliers and service providers with releases and follows up to ensure receipt
  • Maintain logs and coordinate updates of KPIs for External Affairs team
  • Assist with coverage of other Administrative Assistant or Director during absences

Key qualifications include:

  • At least two years’ recent, related experience, supplemented by a one-year certificate in office administration or similar; or an equivalent combination of training and experience
  • Ability to speak and write in French is a strong asset
  • Excellent working knowledge of MS Office suite of software and extensive experience working with databases. Ability to learn other software such as Maximo and other systems as required
  • Experience working with ERM software (Airs, Maximo, Oracle) managing budgets is required
  • Ability to multi-task and work under pressure
  • Ability to recognize systems or processes that may need to be updated and the ability to bring new initiatives or different processes to the team

Apply online at https://careers.yvr.ca/job/vancouver/administrative-assistant-external-affairs/38253/56057640304